ARTICLE I - ORGANIZATION
Section 1. Name
a) The name of the corporation is the Northwest Colonial Reenactor’s Association (hereinafter referred to as the "NCRA").
Section 2. Organization
a) The NCRA is a nonprofit corporation incorporated under the laws of Washington State.
Section 3. Administrative and Fiscal Year
a) The administrative and fiscal year of the NCRA shall be from January 1st through December 31st. The period of duration of the NCRA shall be perpetual.
Section 4. Dissolution
a) In the event of the dissolution of the NCRA, the NCRA shall make provisions for the custody of all materials of historic value received by it, and all other assets, records, treasury funds, insurance policies, and agreements, by placing these materials and assets in the custody of the current NCRA president, making the president trustee of all material and assets until such time as functions of the NCRA are resumed. If the named recipient is not then in existence or no longer a qualified distribute, or unwilling or unable to accept the distribution, and no other Board member is willing or unable to accept this responsibility; then the assets of this organization shall be distributed to a fund, foundation or organization which is organized and operated exclusively for the purposes specified in section 501 (c) (3) of the Internal Revenue Code.
ARTICLE II- PURPOSE
The purpose of the NCRA shall be to perpetuate the history of the North American colonial period during the 18th century by:
1. Providing communication and information pertinent to Colonial Reenacting in the Pacific Northwest.
2. Development of a greater understanding by the members of life and the skills of the era.
3. Promotion of understanding and safe use of black powder firearms.
4. Promotion of friendship and community with like-minded individuals.
5. Providing community outreach to schools and other organizations concerning colonial lifestyles in the 18th century.
ARTICLE III- MEMBERSHIP
Section 1. Benefactors
a) Membership shall be open to all persons who are interested in the purposes of the NCRA and assist it through the payment of dues and by participation in NCRA sanctioned activities.
The following categories are intended for individuals and organizations who wish to make additional contributions, beyond membership dues to the NCRA. Benefactors will be appropriately recognized by the NCRA as directed by the Board of Directors.
· Supporter - $20.00 to $99.99
· Sponsor - $100.00 to $499.99
· Patron - $500.00 and over
Section 2. Categories of Membership and Dues
a) Individual annual dues shall be $15.00 per member age 18 and older.
Section 3. Revision of Dues
a) Annual dues may be increased or decreased by a majority vote of the Board of Directors and ratified by a majority of members present at a regular meeting of the NCRA, the same to take effect at a date determined by the Board of Directors. Dues are due January 1 of each year, see Article IV section 2.
Section 4. Honorary Membership
a) An Honorary Membership may be given to an individual or organization in recognition of outstanding achievements or for service rendered to the NCRA upon approval of a majority vote of the Board of Directors. Honorary members shall enjoy all the rights and privileges of membership, except those of making motions, of voting and holding office.
Section 5. Admission to Membership
a) Any person desiring membership in the NCRA shall submit to the Treasurer an application form and one (1) year's dues. The Treasurer will then forward the membership application to the Secretary.
Section 6. Privileges of Membership
Privileges of members in good standing are:
a) To vote on all matters submitted to the membership for a vote; excluding Honorary Members (Article III section 4.)
b) The right to hold elective office in the NCRA; excluding Honorary Members (Article III section 4.)
c) To receive the NCRA' official newsletter.
d) To participate in all projects and other activities of the NCRA.
e) Members whose dues are in arrears will not be considered to be in good standing and will not enjoy privileges enumerated in a, b, c, and d of this section.
Section 7. Denial or Revocation of Membership
a) Denial or revocation of membership will be the result of a majority vote by the Board of Directors. The Secretary will notify the Applicant or Member of the causes(s) and action of the Board in writing.
Section 8. Appeals
a) The Applicant or Member has thirty (30) days to submit a written Appeal to the Board of Directors, thus obligating the Secretary to place the appeal on the agenda of the next board meeting. A majority vote by the board present at the meeting will be required to either veto the Applicant's or member's appeal or to reinstate the application or membership.
ARTICLE IV- MEETINGS
Section 1. Membership Meetings
a) Regular membership meetings shall be set by the Board of Directors.
Section 2. Annual Membership Meetings
a) The annual membership meeting shall be held at the Colonial Encampment or at such other time and location as the board of directors shall establish and shall notify the members of at least thirty (30) days prior thereto. Installation of officers shall be held. The approved annual budget for the upcoming year shall be presented. The annual report for the previous year shall be presented.
Section 3. Special Meetings
a) Special meetings of the membership or Board of Directors shall be called by the President, the Board of Directors, or at least five (5) members having voting rights making written request to the President or Secretary.
b) Special meetings may be called for a specific purpose with no other business being transacted.
Section 4. Board of Directors Meetings
a) Regular Board of Directors meetings shall be as set by the Board of Directors and shall be open to the membership.
Section 5. Quorum
a) Directors: A Quorum at a regular or special meeting of the Board of Directors shall be by a simple majority of the Board of Directors.
b) Membership meeting: A Quorum at a regular or special membership meeting shall be by a simple majority of the Board of Directors, plus any members present.
Section 6. Notice of Meeting
a) To the extent practicable, at least fourteen (14) days notice of any meeting date and location shall be given, with the exception of the Annual Membership meeting, which shall have at least 30 prior notice (Article IV, section 2).
Section 7. Procedure
a) The order of business at a general meeting shall follow Robert's Rules of Order (revised); however, the order of business may be revised or dispensed with by the Board of Directors member presiding if circumstances decree that such action be taken.
b) In the absence of the NCRA secretary, an individual will be appointed to record the proceedings abd forward those records to the NCRA secretary.
Section 8. Voting
a) Each member eighteen (18) and older and in good standing shall be entitled to one vote on each matter submitted to a vote of the members.
b) Proxy votes shall be allowed, by postal dated proxy form received prior to the attending membership vote.
c) Unless otherwise provided in these bylaws, a majority vote of the members and directors voting shall control, except directors may not vote on committee matters of which they are members.
ARTICLE V - OFFICERS AND DIRECTORS
Section 1. Positions
a) The officers of the NCRA shall be President, Vice-president, Secretary, and Treasurer. In addition, there shall be two Directors: the immediate Past President and a Director at Large.
Section 2. Term of Office
a) The term of office for all elected positions shall be one (1) year. ( see Article V, section 3)
Section 3. Vacancy
a) Any vacancy occurring in the board of directors shall be filled by the affirmative vote of a majority of the remaining directors. A director elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office.
Section 4. Removal of an Officer
a) A two-thirds majority of the members present at a regular membership meeting may cause the removal and replacement of an officer or director for failure to fulfill their responsibilities. Notice of any proposed action and causes(s) therefore shall be given fourteen (14) days in advance and included in the notice of the meeting. The officer or director may make appeals according to Article III, Section 8, of the Bylaws.
Section 5. President
The President shall:
a) Be responsible for the satisfactory operation of the NCRA in accordance with the NCRA Bylaws.
b) Preside at all membership and Board of Directors meetings.
c) Cast the tie-breaking vote if needed.
d) Appoint committee chairpersons, with the approval of the Board of Directors.
e) Sign all documents as directed by the Board.
Section 6. Vice-president
Vice-president duties shall be:
a) In the President's absence, perform the president’s duties; and
b) Perform such duties as may be assigned by the President or Board of Directors.
c) Work on the arrangements of the Colonial Encampment and act as Colonial Encampment committee chair.
d) Assign member(s) to assist in organization and setup of the Colonial Encampment in the event of the Vice- president’s absence.
Section 7. Secretary
Secretary duties shall be:
a) Be the custodian of all records of the NCRA and Board of Directors.
b) Be the recording secretary at all membership and Board of Director meetings. (see Article IV, section 7 (b))
c) Perform such duties usual and ordinary to the office of Secretary.
d) Perform such other duties as maybe assigned by the President or the Board of Directors.
e) Shall have available for use a current copy of the Bylaws at each meeting.
Section 8. Treasurer
Treasurer duties shall be:
a) Receive and be accountable for all funds of the NCRA.
b) Assure payment of all obligations incurred by the NCRA as authorized by the Board of Directors.
c) Maintain bank accounts.
d) With either the President or Vice-president, sign all checks as directed by the Board.
e) The Treasurer may be bonded at the expense of the NCRA.
f) Provide books to Independent Auditor or auditing committee before the end of the Calendar year.
g) Provide the President at the first of each calendar year a copy of the books.
Section 9. Director at Large
a) Perform such duties as may be assigned by the President or Board of Directors.
Section 10. Immediate Past President
a) Shall participate as a member of the Board and provide direction to the NCRA.
ARTICLE VI - DUES
Section 1. NCRA Dues
a) Dues or other considerations to be paid by the members or benefactors shall be as set by the Board of Directors and ratified in accordance with Article III, Section 3.
b) Members attending living history events may be subject to event fees prescribed by the event coordinator. These fees shall be collected prior to a members participation at that event.
Section 2. Overdue Dues
a) The Secretary shall notify members in writing three (3) months in arrears, and members whose dues are not paid within sixty (60) days of such notification shall be automatically dropped from membership in the NCRA.
ARTICLE VII - COMMlTTEES
a) A formation of a Committee must be approved by majority vote of the Board of Director. Committee members may be chosen from the current membership of the NCRA.
ARTICLE VIII - BOARD OF DIRECTORS
Section 1. Positions
a) There shall be six (6) positions on the Board of Directors.
b) The Board of Directors shall consist of the four (4) officers and the two (2) directors.
Section 2. Board of Directors
The duties of the Board of Directors shall be:
a) Serve as the policy-making body of the NCRA;
b) The appointment and removal of committee chairpersons shall be made by the President with approval of the Board of Directors.
c) Set Immediate goals for the current administrative year and long range plans and goals for future development.
d) Continuously monitor activities of the NCRA to assure that the purposes of the NCRA are being fulfilled.
e) Appoint a committee or outside firm for the annual audit of the books.
f) Present the tentative budget to the general meeting prior to the annual meeting for discussion approval and present the new budget to the annual meeting.
ARTICLE IX- ELECTION PROCEDURE
Section 1. Nominating Procedures
a) Candidates shall be nominated for all officers and Director at Large. The nominations shall occur at the annual Membership Meeting.
Section 2. Procedures and Time of Election
a) Election of officers and director shall be by secret ballot. The election must be completed at the annual membership meeting.
ARTICLE X - AMENDMENTS
Section 1. Vote
a) These bylaws may be amended by a two-thirds (2/3) vote of the current membership in good standing except as noted in Article III, Section 6.
Section 2. Advance Presentation
a) Any proposal for amendments to these bylaws shall be presented in writing to the membership at least thirty (30) days in advance of the membership meeting in which the vote shall occur.
Section 3. Effective Date.
a) Provision of these bylaws shall become effective immediately upon ratification by the members.